In this video,
we will be going through a brief demonstration
of Syspro's time tracking and scheduling.
To start,
we want to focus on a few key areas that you
will be seeing throughout this demonstration.
First,
there is one kiosk,
or what we call quick start mode,
where most end users will be using the system to log in
and allocate their time to a specific job and operation.
Second,
today,
we will be going through a demonstration of
the administration side of the application,
which will allow a supervisor or administrator to
do any reporting or approvals of those specific
transactions that are collected by the end user.
A couple key things to note on this initial screen
is that this is a web-based application
allowing you to deploy it across multiple
different devices throughout your environment
and giving you ultimate flexibility in how you allow users to
access this with the utmost security that Syspro can provide.
To start,
we're going to be going through our kiosk mode.
This kiosk mode allows you to leverage different
types of devices out on the workshop floor,
where different users can stop and collect their time and
apply what job and operation they're supposed to be working on.
We're going to enter my employee's PIN number,
which could also be used as our BOM employee ID,
and we will enter into the system to allow us to do the next step,
which gives us a few different things that we can do.
Syspro's time tracking scheduling also allows us to
do very minor capabilities for time and attendance.
So I can punch in for day,
which will give me the ability to track my time clock punches,
which will then show us our next few
options of either going out for day,
out for break,
or selecting the job and operation that we're going to be working on.
This system does allow for a lot of
flexibility in how we enter the information in.
You can scan a barcode where you can manually select from a list.
You can also type in the job information as is required.
We're going to select start job.
I'm going to be able to search through the job list of
what specific job number that I would like to work on.
I will then be able to select the operation and be
prompted with additional information for me to apply.
Prompts are an ability to collect
additional values for ultimate reporting,
such as the machine ID for which machine we're working
on and the specific work center that we're working in.
You can make this prompt required or not be required,
depending upon your specific workflows.
And now you can see that I am active on job B100 in operation one.
So the clock has started as we are proactively tracking our time
and a user can log out
and they will continue working throughout the day.
Now,
once that employee has completed the work
against that specific job and operation,
they'll come back to their kiosk,
enter their PIN ID or their BOM employee ID number,
and they'll be able to do a few
functions against this job and operation.
They'll be able to view attachments or notes that
might be applied by a supervisor or administrator,
allowing us to communicate back and
forth within this specific system itself,
compared to doing verbal communication.
This employee is done working against the specific job and operation.
I'm going to come in and hit stop.
And again,
I'm prompted with additional information to apply,
such as scrap reason,
if I have a scrap,
the number of good quantities that have been produced,
the number of scrap quantities produced.
Once all information has been applied,
if it is required,
I can hit stop.
That will clock me out of that specific job and operation,
allowing me to take the next step of either clocking in
to the next job and operation that is assigned to me,
where I can clock out for the day and ultimately go home.
And then log out to allow the next employee to do that function.
Now we're going to switch gears here a little bit,
and we're going to move to the
administrative side of the application.
Again,
I have multiple methods of how do I,
as an administrator,
want to log into this system.
I can either enter a username or password.
I can scan a barcode,
or I could again enter my employee PIN number.
So I'll apply my employee PIN number,
and we will log in.
And once we've logged in,
it brings us to our dashboard.
This dashboard can be completely configured to show specific
reports or pieces of information to ultimately give you
a view of what is happening out on the warehouse floor.
Keep in mind this information is built off
of the reports that are created in the system
and allow you to display specific pieces
of information to my specific user,
where you can develop share reports.
Now I'm going to move to my users to
see what is my general user status.
Where are my users spending their specific time?
So I can select a user out of this list and get an
understanding of how much time is being spent where,
whether that's against a work order
or in time clock punches in itself,
ultimately allowing me to calculate a productivity.
Providing me with a productivity as metric for me
to help track how effective these employees are,
and is there any key pieces of KPIs that we need to
put in place to maintain our level of quality for
our work throughout a day based off of the employee.
Now there's different visuals here to allow us to digest that
information and ultimately make effective decisions against it.
And that is based off of what works best for the
specific admin or supervisor that's using the system.
The system can be segmented into departments,
so you can create departments based
off of your specific groups of users
and allow to have a supervisor per department,
which gives different views and different levels of control
as to who is doing what or where time
is being spent from a job perspective
and from an overall time clock perspective,
grouped as a whole of that department versus that singular user,
calculating the productivity of that department as a whole.
Now you also get more granularity into the job itself.
Looking at the job that we use,
which was our B100,
I can get a status of that job
and a pulse as to where this job is in its operational steps.
If I select that job number,
I'm going to get additional job information
as to how much total time is being spent
compared to the expected amount of time,
what are expected quantities that we're
looking to complete out of this job,
and the breakdown of how much time is being spent on each operation.
You can drill into that next operation to
get further insight as to the progress,
the efficiency,
and the overall quality of this job,
and all of the transactions that have been spent
by those groups of employees that you do have.
All this rolling up to produce this information on the job itself.
Then it comes to the supervisor functions.
As employees are working out on the floor,
it allows us to have what we call an approvals process,
where I have two different views to
provide approvals of employee transactions.
To start,
we will use our time card approval,
where it will give me a breakdown of each specific user
and where their time was,
and how I as a supervisor administrator
can approve those transactions.
Now,
every report or screen within Syspro time tracking
gives you the ability to adjust your date ranges
and the different types of records.
I want to look specifically at a work record.
So,
how much time is being spent by this employee on a job and operation?
We're going to drop down against Eric Adams,
and we're going to look at the specific amount
of time he has spent against a job and operation.
If we believe each transaction is valid in the amount of total time,
we can select approve against that transaction.
Once it's approved,
that's when it has updated the system to post the transaction.
The approvals process is meant to be there to
allow control for supervisors and administrators
to understand exactly how much time is being spent,
allow them to report against it before it updates the ERP system.
So,
giving it further control on where users are spending their time
and keeping our ERP system as clean as possible.
This view allows for us to have those KPIs,
where we do want to understand how
productive and efficient our employees are
and the different timeline or weekly overviews to understand
what that employee has done within that given date range.
An employee can also go through what we call group punches.
A group punch is very much driven toward a supervisor,
where a supervisor can select multiple
employees within a group of users or department
and be able to assign them the work that they're supposed to do
and clock them in to a specific job and operation.
Here we're going to select our B100,
select the operation that these employees are going to work on,
and clock them in.
This helps save time from large groups of
employees on the floor waiting at each kiosk
to clock into a specific job and operation.
I'll be able to streamline by having a supervisor control this.
Same thing for clocking users out.
I can select those key transactions,
select them,
and save and clock them out.
Once that brings us back,
as we have collected data throughout the system,
this gives us the ability to create reports
based off all the data that is collected,
whether if that is our work records,
our time clock records,
our prompted information that we've collected,
you can build reports based off that information.
Run the report, get the reported information,
be able to export this report to either Excel or to a CSV file,
where that information can be consumed by either an additional system
or a different user outside of the system.
That wraps and concludes today's demonstration
on Syspro's time tracking and scheduling.
Thank you very much.